Assistant Athletics Director For Finance
University of Tennessee, Knoxville
Knoxville, TN
Full-time
Finance
Posted on April 29, 2024
Unit: Athletics Position Number: 50234389
FLSA Status: Exempt Pay Grade:
Date: February 28, 2024 Supervisor: Senior Associate Athletics Director/CFO
General Description:
This position provides management for various financial functions, including but not limited to: budgeting, reporting, and analysis. The Assistant AD for Finance leads the department's long-term financial planning, strategic initiatives, financial reporting, tax compliance, and communication regarding finances.
Duties and Responsibilities:
Finance:
- Coordinates department's budget development process, prepares department's consolidated budget plan, monitors and forecasts operating performance and results
- Completes department's financial reporting obligations including year-end close process, NCAA/EADA reporting requirements, and other reporting needs
- Manages arena event financials and tracks event by event profitability
- Assists with Arena special event settlement process
- Coordinates fiscal audits including general communications and auditor fieldwork
- Prepares financial analyses including standard monthly financial analytics, contract negotiation models, and various ad hoc management requests
- Department Salary File and Salary Budget Development, Reconciliation, and Entry
- Budget Manager/liaison for all sports (Operations, Recruiting, Scholarships, and Post Season)
- Budget Development for Sport Budgets and monthly/periodic reporting, ledger approval
- Financial Forecasting assistance for Sport and administrative budgets
- Manage the budget development process with supervisors, coaches, and directors of operations to develop budgets for each team and department for the athletics department (zero-based budgeting)
- Individually meet with supervisors, coaches, and directors of operations to discuss budget needs and ensure the budget process and collaborative and efficient; Organize individually budgets into an overall department budget to ensure balanced budgets are met
- Responsible for financial policy development, tax compliance, and long-range financial planning
- Ensures proper sales and amusement tax calculations and associated tax remittance
- Works directly with campus and system partners to ensure compliance with federal, state, and local tax law
- Develops goals and objectives for financial operations
- Delegates appropriate financial tasks to direct report to assist in professional development
- Provides cost containment/reduction and process improvement recommendations to management in order to enhance operating efficiencies and results
- Conducts employee performance evaluations for one (1) direct report
- Represents department as an active member on SEC business officer group and other national associations (e.g. CABMA)
- Updates management of any pending issues, areas of concern, and/or negligent matters
- Manage Supplemental, additional, recurring and non-recurring pay types
- Assists management on special projects as assigned
Qualifications :
Required Qualifications:
Education:
Bachelor’s Degree in Finance, Accounting, or Business Administration is required. Master’s Degree in Finance, Accounting, or Business Administration is preferred.
Experience:
Five (5) years of accounting or business-related experience or three (3) years of accounting or business-related experience and Master's Degree in related field of study.
Skills:
- Knowledge of budgeting, finance, and accounting principles (required).
- Ability to interpret and apply various fiscal policies and procedures (required).
- Ability to effectively manage a functional unit with multiple staff (required).
- Skilled in prioritizing work assignments and responsibilities (required).
- Ability to possess and balance technical and non-technical (i.e. soft/communicative) skills (required).
- Skilled in analytics and Microsoft Excel spreadsheet work (required).
- Knowledge of intercollegiate athletics rules and regulations, industry trends, and typical practices (preferred).
- Ability to communicate complex fiscal matters including financial statements, transactions, etc. (preferred).
- Ability to proactively identify and make process improvements (preferred).
Demonstrated behavioral expectations include:
- Unquestioned integrity and trustworthiness
- Adherence to University, Southeastern Conference, and NCAA rules and regulations
- Commitment to the Athletics Department and University’s mission
- Flexible to various scheduling to include nights, weekend work and some holidays
- Ability to work with diverse populations in a positive manner
- Commitment to the Athletics Department and University’s mission
