Procurement Assistant

Pennsylvania State University University Park, PA Full-time Administration / Clerical

Posted on May 6, 2024

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Procurement Assistant

Finance and Business is a values driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. The Office of Procurement Services is part of the Finance and Business team and has a vision to develop and execute sound business and cost effective Purchasing solutions to enable the teaching, research, and service mission of the University. Our guiding values model those of Penn State's and we are especially committed to our goal of communicating openly, honestly, and respectfully with each other, with our customers, and with our suppliers. We also firmly believe in the value of Respect, which encourages us to "respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community." As an incoming team member in the Office of Procurement Services, it will be expected that all employees embody and model Penn State's and Finance and Business's commitment to diversity, equity, and inclusion.

The Procurement Assistant is responsible for:

Review, analysis, and administration of the department's online Request for Information or Quotation (RFX) sourcing events and addenda
Assists with the creation of reverse auctions, monitors action during the live event, and assists Purchasing Agent with final summary reports
Ensures effective communication between Purchasing Agent and outside parties regarding purchase order changes, invoices, and goods confirmations
Maintains a working knowledge of suppliers, departments, and Procurement/System for Integrated Management, Budgeting, and Accounting (SIMBA) processes
Assists with purchase order invoice quality assurance review, assessment, and auditing process
Serves as the initial point of contact for Central Procurement by greeting visitors, answering, and directing calls, as well as providing information and referral services
Monitors the departmental inbox and directs/answers inquiries for procurement related issues submitted via ServiceNow
Serves as a back-up to the Supplier Management team to include performing a variety of activities including review and approval of new supplier record requests, confirming supplier data provided, and ensuring that suppliers are not duplicated in the database

Minimally requires High School Diploma/GED or Vocational Training/Degree and 2 years of relevant experience, or an equivalent combination of education and experience.

This position is 100% on site at the at the University Park campus in State College, PA. This opportunity does not offer a remote or hybrid work schedule.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

Apply online at https://psu.wd1.myworkdayjobs.com/PSU_Staff/job/Penn-State-University-Park/Procurement-Assistant_REQ_0000055430-1

CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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