Senior Program Assistant
Massachusetts Institute of Technology
Cambridge, MA
Full-time
Education
Posted on May 10, 2023
Information on MIT's COVID-19 vaccination requirement can be found at the bottom of this posting.
SENIOR PROGRAM ASSISTANT, Technical Leadership and Communication Program, to perform--under minimal supervision--complex and diverse duties to support the managing director of the Technical Leadership and Communication Programs (TLC, 40%), the Gordon Engineering Leadership Program (GEL, 30%), and the Riccio Graduate Engineering Leadership Program (GradEL, 30%). Will manage calendars; provide advanced administrative support for both programs, classes, and projects; use in-depth knowledge of the Institute and other departments to anticipate and initiate actions regarding office operations; handle registrar activities for programs; support student interactions; coordinate events and travel as needed; assist with financial tasks; and participate as a team member in achieving GEL’s and GradEL’s vision and goals.
A full job description is available at https://gelp.mit.edu/jobs.
Job Requirements
REQUIRED: high school diploma or its equivalent; at least five years of administrative, office, or related experience; excellent computer skills, including proficiency with MS Office and setting up Zoom meetings; experience with arranging travel and with procurement and financial processes; excellent interpersonal, communication, and organizational skills; attention to detail and accuracy; good judgment and discretion with confidential material; and willingness to take on new projects and learn new skills as needed. Seek a self-motivated and proactive individual who demonstrates initiative and flexibility and the ability to prioritize and follow through on multiple tasks simultaneously despite frequent interruptions, forsee and resolve conflicts, and work both independently and as part of a diverse team. PREFERRED: bachelor’s degree. experience using Google Workspace, SAP, and Adobe Creative Suite; a desire to work in a team-oriented environment; and MIT experience. Job #22719-6
This is a hybrid position that includes being on-campus 3+ days per week.Must be available to work occasional evening events with prior notice.
5/9/23
SENIOR PROGRAM ASSISTANT, Technical Leadership and Communication Program, to perform--under minimal supervision--complex and diverse duties to support the managing director of the Technical Leadership and Communication Programs (TLC, 40%), the Gordon Engineering Leadership Program (GEL, 30%), and the Riccio Graduate Engineering Leadership Program (GradEL, 30%). Will manage calendars; provide advanced administrative support for both programs, classes, and projects; use in-depth knowledge of the Institute and other departments to anticipate and initiate actions regarding office operations; handle registrar activities for programs; support student interactions; coordinate events and travel as needed; assist with financial tasks; and participate as a team member in achieving GEL’s and GradEL’s vision and goals.
A full job description is available at https://gelp.mit.edu/jobs.
Job Requirements
REQUIRED: high school diploma or its equivalent; at least five years of administrative, office, or related experience; excellent computer skills, including proficiency with MS Office and setting up Zoom meetings; experience with arranging travel and with procurement and financial processes; excellent interpersonal, communication, and organizational skills; attention to detail and accuracy; good judgment and discretion with confidential material; and willingness to take on new projects and learn new skills as needed. Seek a self-motivated and proactive individual who demonstrates initiative and flexibility and the ability to prioritize and follow through on multiple tasks simultaneously despite frequent interruptions, forsee and resolve conflicts, and work both independently and as part of a diverse team. PREFERRED: bachelor’s degree. experience using Google Workspace, SAP, and Adobe Creative Suite; a desire to work in a team-oriented environment; and MIT experience. Job #22719-6
This is a hybrid position that includes being on-campus 3+ days per week.Must be available to work occasional evening events with prior notice.
5/9/23