Administrative Specialist

Delta State University Cleveland, MS Full-time Administration / Clerical

Posted on April 1, 2024

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Delta State University

Administrative Specialist

Position Type: Staff

Department: Academic Affairs

Posting Number: 201201459

Full or Part Time: Full Time

Tenure/Non-Tenure: Non-Tenure Track

Salary Basis: 12 month

Responsibilities:
This position will perform administrative and secretarial duties, with key responsibility for coordinating curriculum changes, publications and special events on behalf of the office. The individual in this position has considerable latitude for exercising judgment and discretion in the handling of complex and sensitive materials to ensure the smooth and efficient operation of the office.

Serves as department receptionist, greeting incoming visitors, processing mail, answering the telephone, providing information, referring callers/visitors to appropriate personnel, and independently handling inquiries to reduce the need for additional calls on the same issue.
Schedules and maintains the calendar of events for the Provost.
Prepares the university's class schedule in Banner and works closely with chairs/deans to update the class schedule as needed and maintains the university classroom chart.
Processes curriculum/course changes in Banner and the academic catalogs, and updates the undergraduate and graduate catalog with needed revisions for publishing.
Coordinates communications such as newsletters, presentations, and outreach events on an ongoing, as-needed basis.
Maintains departmental website.
Completes special project assignments as assigned by the Provost to facilitate academic operations.
Organizes Academic Council meetings by reserving meeting space, sending out notices for meetings, preparing the agenda and preview documents, taking/preparing/publishing minutes, and preparing the Provost's binder before each meeting.
Posts leave time for Academic Affairs and Provosts Direct Reports and serves as Proxy for Provost.
Supervises Student Workers and processes paperwork.
Performs secretarial functions including composing and typing letters, memos, and reports for excessive absences, plagiarism reports, faculty development funding, and other reports as requested.
Prepares and maintains the budget account for the Kent and Janice Wyatt Faculty Development Fund.
Inventory and order office supplies.

Qualifications:
Bachelor’s degree.

Ability to interact with a diverse community of administrators, faculty, staff is essential in this position.

Excellent oral and written communications skills; proficiency in Microsoft Office Outlook, Word, and Excel. Experience with Banner administrative software is preferred. Excellent organizational skills and high attention to detail are required.Bachelor’s degreeExperience with Banner administrative software

Salary:
12 monthCommensurate with experience, qualifications, and university’s resources.

Minimum Qualifications:
Bachelor’s degree

Preferred Qualifications:
Experience with Banner administrative software

Special Instructions to Applicants:
Please submit a cover letter, resume, unofficial transcripts and contact information for at least three references.

Letters of recommendation are optional and not required. If you would like to include a letter(s), please upload them with your application using the letter of reference link. You may also have them emailed to DSUHRJobs@deltastate.edu once letters are received we will add them to your application materials.

Additional Information:

Open Date: 03/01/2024

Close Date:

Open Until Filled: Yes

To be considered for this position please visit our web site and apply on line at the following link: Click Here

Delta State University is committed to a policy of equal employment and educational opportunity. Delta State University does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or veteran status. This policy extends to all programs and activities supported by the University.

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